Having a child is an exciting and exhausting experience. The feeling of holding your newborn in your arms cannot be described in words. Along with this exhilarating feeling, though, comes sleep deprivation, hectic schedules and the determination to provide nothing but the best for your precious little one. Even with the best intentions, it is very easy to lose track of finances or make unwise decisions with money. Here are some of the top money mistakes new parents make:
- Not having life insurance (or skimping on insurance): We do not want to think about dying, especially after a bundle of joy just entered our lives, but we need to make sure the little one is provided for after us. A childless couple may need little or no life insurance, but having a child changes everything. If you do not have life insurance yet, please start shopping for a policy.
- Ignoring disability insurance: According to the U.S. Social Security Administration, one in four of today’s 20-year-olds will become disabled before they retire. What protection do you have for your biggest asset — your ability to earn income?
- Buying life insurance for the baby: I never knew people buy life insurance for babies until I started receiving at least one brochure a week from companies selling whole life insurance. Some even kept calling me with different tactics, either to scare me into thinking about any potential illnesses my baby could have in the future that would make her ineligible for insurance (if I don’t buy something right now) or to make me believe I am building her a solid financial foundation with the investment portion of the whole life insurance product.
I can easily see how these arguments would work on parents who want to do everything possible to give their kids an advantage in life; however, neither of these arguments are valid reasons to buy insurance for your baby. With the recent changes in the health insurance law, the chances of not getting insurance due to an illness are very slim. Even if that were the case, the insurance that is provided by these baby insurance products are too small to really make a difference. And regarding the second argument of providing a solid financial foundation, you will be better off by putting that amount in a college savings account and teaching your kids about finances. How much income does your baby bring in? Zero dollars? That is exactly how much insurance you should get for the baby.
- Over-spending on baby items: The Internet is filled with lists of items you need for the new baby. In my experience, the best way to go about this is to buy the absolute basics — a place for the baby to sleep, a few Onesies (or sleep-and-plays if you are having a winter baby), diapers, car seat, a few bottles if formula feeding. For the rest, purchase other items as and when you feel the need after the baby arrives. You might find you never miss anything.
- Falling into the must-have traps: This is similar to the previous point but causes a lot more damage because the cost is high. I am talking about how it is expected of a family with kids to need a bigger car, a bigger house and a nursery that is completely set up before they welcome the baby.
- Forgetting what is more important, financially — your retirement: Saving for college is important, but even more important is saving for your future. You can get a loan for college, but there isn’t one to fund your retirement.
- Ignoring college savings: After you fund your retirement and other immediate goals, make it a priority to re-work your budget to find money to start a college savings account. Start small and set it up to automatically increase the contribution with every birthday. If you get cash gifts for birthdays and other holidays, make sure to immediately set aside a portion of it to go to the college fund.
- Postponing estate planning: Many parents assume that, if they don’t have a big estate, they don’t need a will or any type of estate planning. If you have any assets and you want your beneficiaries to receive them without a lot of hassle, set up a trust or a will. When you add a minor child to the mix, it gets even more complicated if you don’t have anything set up. Who will get custody of the baby in case you go? How will your money be spent? Do you want your child to get access to the money right away or do you want to set some money aside for his or her education? Do you want your child to get all your assets or do you want to donate some to a charity? Meet with an estate planning attorney if you have not already; the first meeting is most likely free and you will be able to figure out how much assistance you need to put a plan in place.
- Not taking full advantage of all the tax/employer benefits: Most people only think of insurance and 401(k)s when they think about their employer benefits. A lot of employers offer much more than that — a flexible spending account, dependent care account, gym memberships, discounts to stores and even subsidized child care. Find out all the benefits you are eligible for and take advantage of them.
- Failure to plan: When the baby comes, it is pretty much “stop everything else that is going on in your life and take care of the baby.” It is a lot easier and better to make a plan as soon as you know you are going to have a baby. The number of options available to save money might also go down the longer you wait.
Those are the big money mistakes of which I am aware. There are also other things like missing the deadline for a bill which can be fixed by planning ahead and automating bill pay, but from personal experience most of the companies will understand and waive the late fee once if you explain your new life change.
Have you made any of the mistakes above? What do you think are the top money mistakes new parents make?
This post comes from Jacqui Kenyon at our partner site LearnVest.
Have you ever gotten absorbed in a project on your laptop, only to look at the clock to see that three hours have passed?
TODAY Money calls it the “hypnotic effects of technology,” and it’s just one of several factors contributing to a new and dangerous office trend: binge working.
With more and more employees connected at all hours, anxious about money and job security, and pumped up on good ol’ caffeine, working beyond any semblance of a normal office day is becoming more common—and sometimes with dangerous results.
Several binge-working-related deaths have made the headlines in recent months, including Mita Diran, a 24-year-old copywriter who worked a 30-hour stretch before collapsing and dying shortly thereafter.
Although Diran’s is an extreme case, there are many negative consequences that can stem from binge working, including a decrease in work quality, unplanned long-term absences and health problems. Ken Matos, who researches workplace trends at the nonprofit Families and Work Institute, told TODAY that the long-term effects will also include shorter lifespans for those who forsake taking breaks in the evening and on weekends.
The Real Reason Behind the Bingeing
Why do employees feel the need to toil for so many hours in a row without rest? It’s not just about how technology enables workers to be available at all times. Matos says there’s a deeper reason: Companies recognize and reward the wrong attributes.
“Organizations can develop a culture that focuses on the effort expended rather than the quality provided. I call these cultures of self-sacrifice, where employee value is measured not by how productive they are but by how much time and personal sacrifices they need to make to complete their work,” he said. In this mindset, Matos says, it doesn’t matter if two employees produce the same quality results—whoever sat at his or her desk longer is considered the better employee.
Does this sound like your office? Check out our ten signs that you’re burning out—and how to stop it.
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Statistically, 80 to 90 percent of you live outside of California. When you read reports of the drought in California, then, your reaction may be something like, “Bummer for those dudes. Patti, please pass the peas.” You might want to reconsider, though, because chances are this drought could affect you more than you think.
Saying the drought in California is severe is a bit like saying the Queen Mary is a nice little boat. At least one Bay Area scientist says that, based on historic tree ring data, the 2013-2014 rainfall season is on pace to be the driest since 1580 (not a typo). That’s more than 150 years before George Washington was born!
How much longer will it last? A bigger question is: Will this drought continue, and how will it affect you if it does?
The answer to the first question is not encouraging. The toughest previous droughts in modern recorded history occurred between 1987 and 1992 and the Dust Bowl era of 1928-1932. The peaks of those droughts coincided with major recessions. And the current drought is already considered worse than both of those.
But, compared to some of the droughts in California’s history, it’s still minor. Scientists at California State University, East Bay, looked at historical data by examining the rings of old trees. They discovered California has a history of what they call megadroughts: droughts lasting ten or twenty years in a row. That means things could get considerably worse before it gets better.
Where does the water come from?
Given that California is arid, the state can’t make it on its rainfall alone. Fortunately, it’s flanked by the Sierra Nevada mountains, the highest mountain range in the lower 48 states. It’s the snowfall in the Sierras which accounts for much of California’s runoff, mainly through the Sacramento and San Joaquin Rivers.
And that’s the heart of the problem. Below are two NASA satellite pictures taken exactly one year apart, on January 18, 2013 and 2014. You can see the stark difference in the Sierra snow pack between those two dates:
In years when the runoff from rain and snow are insufficient, water users make up the difference from the state’s natural underground reservoirs, called aquifers. The aquifers, just like man-made reservoirs, depend on the runoff from rain and (mostly) snow to be replenished after the droughts ease.
The aquifers have always been sufficient to see the state through droughts, and the subsequent natural run-off replenished them again. However, it appears they are now being depleted at an unprecedented rate, creating concern that their level may have reached an unsustainable level. NASA and the German space agency DLR, collaborating on the Gravity Recovery and Climate Experiment (GRACE) satellite mission since 2002, released this composite image of the aquifers in California’s Central Valley recently:
The situation is so dire, California’s governor recently passed legislation mandating water table management throughout the state.
Who uses the water?
Contrary to popular opinion and bandwagon-jumping celebrities, it’s not irresponsible suburbanites with their backyard pools and manicured lawns that use the water; it’s nature. About half the State’s water is left alone, or “given to nature,” to run off in streams and rivers. In times of drought, those sources are left untouched for the most part. Farmers use 80 percent of the remainder, and homeowners use only about 10 percent of California’s water.
Because farmers are by far the biggest users of water, they are the ones most affected by the drought.
What does this mean for you?
The Central Valley of California is to agriculture what Silicon Valley is to technology. Producing more food per acre than anywhere else in the world, it’s America’s top dairy producer and accounts for about two thirds of the entire nation’s fruits and nuts as well as over a third of America’s vegetables. It is also the largest producer of cut flowers.
Farmers have been adjusting for decades to rising water costs, switching their valuation metrics from yield per acre of land to yield per gallon of water. As a consequence, wholesale crop changes are taking place before our eyes. For example, cotton fields are being replaced by almond groves, because nut trees in general use far less water per dollar of revenue. Corn acreage in California has dropped 34 percent from last year; and wheat is down 53 percent, according to the USDA, either replaced with other crops or simply left fallow because there isn’t enough water.
It is obvious that food prices are going to rise because of the drought, and that has already started.
That’s not the worst part, though. California, on its own, is the world’s ninth largest economy, and agriculture is a significant component of its economic output. If the drought continues, thousands of jobs in California will be lost, hurting employment in the largest state of the union.
Dropping demand from the largest state in the union is bound to ripple through the entire nation to manufacturers of fertilizers, pesticides, seed and farm equipment, as well as food processors and transporters.
At a time when the nation’s economy is hanging in a delicate balance, that would be the last thing it needs. Think that’s perhaps a little dramatic? The last two major droughts peaked in 1932 and 1992, both low points in recessions (or in the case of 1932, depression). Given that food is the lifeblood of a nation, not just in terms of direct sales and employment, it’s not too much of a reach to expect a continuation of the largest drought in modern history to become a trigger for another recession, especially considering the fragile state of the American economy these days.
There’s not much you can do about food prices, except to brace yourself and not be surprised. However, there’s a lot you can do to prepare for another recession.
How do you prepare? In short:
- Pay down your debt
- Create or expand your emergency savings account
- Do not buy any upgrades: wait till the recession, when you can get everything a lot cheaper
- Stay away from speculative bubbles
Next time you see or hear a report on the drought in California, it might be worth your while to tune in. Forewarned is forearmed.
The initial public offering (IPO) of the international e-commerce company Alibaba recently attracted a lot of attention — not to mention a couple billion dollars of investment money. This might be okay if it were an isolated occurrence, but lately there has been a flurry of IPOs — and they make me feel a little itchy about the investment environment.
I understand the principle that growing companies opening themselves up to new sources of capital is one way the economy grows. However, when investors go overboard for IPOs — either by overpaying for specific stocks or supporting too many new issues at once — it raises questions about both individual stocks and the market as a whole.
What kind of questions? Well, here are nine things that IPOs make me wonder:
- Is it just a status buy? The clamor to get in on IPOs reminds me of the lines of people outside a store waiting to buy some fad toy. You have to wonder how many of these people are making independent assessments of value, as opposed to just trying to capture the status of being one of the first to own a much-hyped introduction — in effect, people who are just lining up because everyone else is lining up. I don’t see much utility in going to great lengths to own something a little earlier than everyone else, and I also know that kind of hype can obscure the questionable worth of these fads. After all, do Cabbage Patch dolls really seem worth all the fuss in retrospect? Or, to ask about a more recent example, how’s that Groupon stock doing?
- Raising cash or cashing out? Publicly, companies issuing stock talk about raising capital so they can continue to invest in the business plan. Privately, the owners of those companies talk about creating liquidity — a smooth way of saying they are giving themselves a means of cashing out while the company is still worth something. Trying to figure out whether a management group is really raising cash or cashing out leads me to ask this next question.
- Raising cash for what? Given the magnitude of the capital being raised, there should be some pretty extensive expansion/upgrading plan for how to use that money to grow the company. If you don’t see a plan commensurate with the amount of money being raised by an IPO, you have a right to question the motives of management.
- Can entrepreneurs and public shareholders get along? Entrepreneurs are often stubborn, long-term thinkers who would rather pour profits into the next idea than simply bank the profits from their successes. That’s why some of them make a huge difference to the economy and society — and also why many others eventually fail. Once a company goes public, there is a natural friction between this kind of risk-taking, long-range thinking and the demand of shareholders for positive quarterly results.
- What’s the incentive now? The classic start-up fantasy is that a small group of young, hungry entrepreneurs working out of a garage somewhere goes on to become instant billionaires on the day of their IPO. The question is, once they have achieved that fantasy, how many of them can stay hungry about their work?
- Is the earnings multiple justified? You may love a company’s products and the way it does business, but that does not mean it’s worth the price once the stock gets driven up by IPO hype. Alibaba, for example, was recently selling for just over 40 times its annual earnings. That means it would take you 40 years to earn back each dollar you invest, unless the company’s earnings grow into that price level — which leads me to another question….
- How does this impact the earnings growth rate? An essential part of IPO hype is the growth story — imagining what the company will become if it can simply continue its impressive rate of growth to date. The problem is, given the scale necessary to be considered ready for an IPO, and the investment implicit in raising that much capital, continuing that growth rate for years and years becomes problematical. Mature companies simply don’t have the opportunity to match the growth rate of new start-ups.
- Will there be a better buying opportunity in the near future? If you still like the company, consider whether there might be a better buying opportunity after the initial hype has died down — either when the stock experiences a post-offering slump or during the next broad market downturn.
- Has indiscriminate investing taken over? This is the bigger-picture question, about the state of the market as a whole when IPOs start to pop like popcorn. In that environment, are people still thinking of companies as an earnings mechanism designed to pay a return to shareholders, or are they just buying stocks like lottery tickets?
None of this is meant to imply that you should not invest in IPOs, but you should ask yourself some tough questions before you do.
This post comes from Julia Chang at our partner site LearnVest.
First it was your phone records; now it could be your financial transactions.
The Wall Street Journal reports that the Central Intelligence Agency is collecting data from U.S. money-transfer companies such as Western Union in an effort to find or track suspected funding for terrorists.
With its focus on foreign intelligence, the CIA cannot target Americans in its investigations, but it can conduct domestic operations that aid its intelligence-gathering. The agency says it isn’t collecting transaction information that takes place within the U.S.—but it can obtain records through court order for those that happen between the U.S. and foreign countries.
The CIA is being allowed to do this under the same provision of the Patriot Act that enables the National Security Agency to collect phone records that they believe to be relevant to a terrorist investigation. But the broad interpretation of “relevant,” as brought to light by whistleblower Edward Snowden, meant the NSA was able to collect the records of millions of Americans. This revelation raised red flags for lawmakers concerned about privacy.
The justification for the program comes from the discovery that some of the terrorists involved in the 9/11 hijacking were using money-transfer services to send funds to one another.
Depending on the company, some service providers will ask for such information as names, addresses, phone numbers and even Social Security or passport information before you can wire cash. But the CIA says it obtains the data from the company in bulk and takes efforts to mask personal information about Americans—unless that data is deemed important to foreign investigations.
Even so, some lawmakers still want to stem the use of the Patriot Act to collect large swaths of data collected on Americans.
Do these latest revelations make you nervous about your financial privacy? Here are some tips for how to safeguard your financial data.
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A neighbor who lives directly below me in my condominium building wakes up before 6 a.m. each morning, gets dressed, skulks outside and on some days begins looking for parked vehicles of neighbors he doesn’t like.
Under the protective cloak of a cover of darkness, he removes a key from his pocket, walks alongside those cars, and ensures the key he’s holding gouges a line six to nine feet long in the finish. If he really doesn’t like someone, while strafing the long line in the paint job, he will dig the key in with such force that the paint on either side of the furrow literally stands at 90 degrees off the surface.
For a change of pace, he’s been known to plunge a jackknife into one of the tires of folks he doesn’t like, or rip their car’s antenna from its moorings.
That this psychopath is on the far side of 70 would surprise many people. This isn’t the kind of behavior one expects from a senior citizen. But ironically, I can attest this was a much better guy when he was younger — and had a job.
Since retiring, though, he’s had nothing to do all day. So he apparently sits around from sunup to sundown, imagining enemies and ways to get even.
Just think. At the hour most people are getting ready to head off for another productive workday, this guy who spends every hour of every day not working is out making their lives even more challenging by vandalizing their cars.
This isn’t the first time I’ve seen retirement leave an older person much the worse off. Anger, depression, domestic problems and social isolation are a few of the pathologies I’ve witnessed in folks who have “hung ‘em up for good,” presumably so they can spend every day dwelling deeply on negatives.
Good state of mind?
If it sounds like I’m not a huge fan of the retirement concept, you’re right as rain. I think retirement is one of the worst ideas anyone ever devised. That someone should spend her life in productive work where she is socially engaged and rewarded for her labors, then chuck it all to start a new chapter with vastly diminished challenges and social engagement is absolutely loony.
Sure, some people hate their jobs and can’t wait to grab the gold watch and walk away. But that doesn’t mean they can’t wake up the next day and start a new vocation doing something they love. There’s nothing about reaching your mid-60s that should consign you to the hell of afternoons with “Maury.”
So you can imagine my eyebrows arching heavenward when I came across an article two weeks ago entitled, “Retirement: A Good State of Mind.”
“Is retirement good for one’s mental health? The evidence is all over the place,” the report discloses. “A new study of the United States and 11 European countries finds that it improves subjective well-being, measured both in terms of satisfaction with one’s life and the incidence of depression.
“The study is based on two comparable sets of surveys of age-50-plus Americans and Europeans taken in 2004, 2006 and 2010.”
Based on preliminary findings across a dozen countries, the study concluded that retirement reduces depression, has a significant positive effect on life satisfaction, and that incomes have relatively little effect on retirees’ levels of depression or their satisfaction with their lives.
The entity that funded this research? That would be the U.S. Social Security Administration, through the Retirement Research Consortium.
Hazardous to health, wealth
Again, based on what I’ve seen of a good many retirees, a more accurate picture might have been painted in a June article by Paul Irving called “Retirement is bad for your health, and your wealth.” The article’s message? The retirement years aren’t what they once were, and that might be a very good thing.
“It’s clear that the old model of retirement — days of decline and disengagement, a period of withdrawal and mass leisure — is thankfully on its way to being retired, as our goals and values change with the times,” he wrote.
“As the world moves toward its largest-ever population of older citizens, both scientific and financial opportunity offer an encouraging new path.”
In the article, the author cites research that shows working longer confers substantial health benefits. Older folks who stay mentally and physically active give themselves an immeasurable gift, Irving writes. “Those who work and are active are less likely to develop diseases associated with aging,” he adds. “They have a greater possibility of living longer lives, mostly free from disability.”
Engaging, enjoyable and purposeful work after age 66 can mean income, and that in turn spells less worry about outliving savings, which in turn is likely to bring enhanced health and longevity. “Work is good for self-esteem and for purposeful, financially secure and healthy aging,” Irving concludes.
I’m not surprised the downstairs neighbor in my building hasn’t gotten this message and found something to keep him busy. Why am I not surprised? Well, he has never impressed me as the sharpest instrument in the drawer.
The same can’t be said for his key and switchblade.
Tis’ time for the spookiest holiday of the year and a record number of Americans are planning to participate in the scare festival. According to the National Retail Federation, more than two-thirds (67.4 percent) of celebrants will buy Halloween costumes for the holiday, the most in the survey’s 11-year history. The average person will spend $77.52 this Halloween and the total spending on Halloween this year will reach $7.4 billion. That is a lot of money. Here are some tips on how to stretch the budget for everyone so there’s more fun for everyone on All Hallows’ Eve.
The forecast is that partygoers will spend $1.1 billion on children’s costumes and $1.4 billion on adult costumes. Fido and Fluffy will also participate, with consumers planning to spend $350 on costumes for their pets. If you’re looking to slash costs, what can you do?
- Do it yourself: Social media, especially Pinterest is full of ideas to do pretty much anything yourself and costumes are a piece of cake for a crafty person. Even if you are not a crafty person, there are still plenty of ideas and excellent step-by-step tutorials to help you whip up a great costume in an hour or two.
- Look for a swap: I am a member of a local swap group on Facebook and it is now filling up with costume swap requests. Most people wear their costume just once, so it is pretty much brand new. Why not trade last year’s costume for something new (to you) for this year? Rinse and repeat every year, your costume spending is $0.
- Layer up: Buy something that can be worn throughout the year and make it spooky or funny or whatever your style is, by adding some layers to it.
- Shop your closet (or your mom’s): If you or any of your older relatives have really old clothes, like an old prom dress, that can be a great dress up. You can always create a costume from your closet by adding a few embellishments.
Party and decorations
One-third of Americans will throw or attend a Halloween party this year; and almost half the country (46.7 percent) will turn on the spooky meter and decorate their homes and yards.
- Use what you already have:
- Use cheap tissue paper to cover lights you already have to create an eerie glow.
- Drape your furniture with cheap black sheets from a dollar or thrift store
- Design your menu using an image editor like Picmonkey where there are special Halloween fonts and print them out
- Use cheap cheesecloth to create cobwebs
- Collect tree branches from your backyard, spray them with black spray paint and hang them from the ceiling.
- Be creative with the menu: Again, Pinterest has plenty of great ideas from two-minute witches fingers with carrots and almonds to a much more elaborate menu that can serve your entire neighborhood. You don’t have to make special items. Simple menu items can be modified to make it a little more scary and appropriate for the occasion.
Fully 71.1 percent of America plans to hand out candy, and my family won’t be the exception. In fact, this is the major cost for us as there are quite a few kids in our neighborhood. Last year, we ended up buying bulk at Costco; this year, I am trying to be better prepared.
- Keep an eye on candy deals: Blogs like TheCouponMom.com and TheKrazyCouponLady.com have all the deals listed out by state and store name. They also match coupons if any are available. Keep an eye on those deals for candy. Sometimes you can hit the candy jackpot at drug stores with a Sunday coupon.
- Skip the dollar stores: I have seen a lot of sites recommend dollar stores or discount stores for candy. Personally, I don’t find that they offer good value for the money. Yes, they are cheap; but the quantity is lower than the regular stores, so you end up paying more per piece. Candy is something you need a lot of, so it is better to look at the cheapest by piece price and stock up.
- Begin with a budget: As with any holiday or event, it is always good to begin with a budget and keep track of it as you spend on each item.
- Don’t wait until the last minute: Planning is the best way to spend less and not go broke celebrating a holiday. If you wait until the last minute, you might have to buy everything in your over-priced neighborhood Halloween super store.
- Get everyone in the family involved: Involve everyone in the planning and make it fun. You can have several weeks of fun for super cheap (or even for free) — make a jack-o-lantern, plan your decorations, bake pumpkin pie, involve everyone in making the costumes.
- Hit the after-sales: Plan for next Halloween now. When the item goes on clearance, stock up on decorations and other items that can be used for a long time.
- Use cash-back sites: When you shop, use a cash-back site like Mr. Rebates or Ebates to get something back to your wallet.
- Stock up on some delicious pumpkins and gourds: This is not a Halloween tip per-se, but this is the time when they all go on sale. Stock up on them, prepare them however you like — pies, jams, curries, etc. — and preserve them to enjoy throughout the year.
Are you planning to celebrate Halloween this year? What are you planning to do? How are you planning to save money? Any tips you want to add?
This post comes from Cathie Ericson at our partner site LearnVest.
Do you feel like you spend half your day processing emails instead of actually working?
You aren’t alone.
Marsha Egan, C.E.O. of InboxDetox.com and author of “Inbox Detox and the Habit of Email Excellence,” says that a full inbox is “an immediate source of stress—it reminds you of everything you’re not going to get done.” According to Egan, the average worker receives 100 to 200 emails per day. Even if you only spend a minute addressing each one, that’s two to three hours on email alone!
To fight back against the inbox black hole, she says, we don’t need to pay for fancy plugins or shiny apps. ”The issue is self-management,” Egan explains. “Outlook and Google already have built-in tools, but few people use them. The key is to manage yourself and your email habits rather than hoping technology will do it for you.”
That sounds reasonable, but how do we do it? Below, Egan shares her top five tips for minimizing an overwhelming inbox and maximizing productivity during the day.
1. Turn Off Notifications
Egan advises turning off all the “dings and flashes,” so that office updates and team-wide invitations don’t distract you from your current task. That could mean disabling push notifications to your phone, muting the volume on your computer, or closing your email tab when you aren’t using it. It’s not enough to promise yourself you won’t look—”You have to actually shut them down,” she says, “because you can’t help but wonder who’s trying to reach you.”
“If you’re interrupted, even if you handle it in one minute, it takes another four minutes to get back to what you were doing before,” she explains. “It’s death by a thousand paper cuts. If you can reduce 15 interruptions a day, you’ll find yourself with at least an hour more of productivity. If you do this for a week, that’s five more hours of uninterrupted working time.”
2. Choose When You Check In
Of course, you can’t just turn off your email for the entire day. The key to minimizing the interruptions you can’t eliminate is to deal with your messages in batches.
“Think of the longest amount of time you’ve gone without checking your email,” Egan suggests. “We’ve all been in those meetings that went an hour and a half and the sky didn’t fall.” Depending on your industry (after all, a journalist who needs to process breaking news will have different email needs than a fashion buyer), she finds that most people don’t need to check their email more than five times a day.
For maximum productivity, she suggests, limit your checks to just three times a day: first thing in the morning, after lunch and near the end of the day. If that seems completely unreasonable, add in a mid-morning and mid-afternoon email fix. “Anything but the direst emergency—which shouldn’t be conveyed in email anyway—can wait 90 minutes or more,” she says.
3. Don’t Default to Email
Email, Egan advises, shouldn’t be your default method of communication. “A lot of people make their own email trouble by sending too much email,” she says. “Email begets email.” If you need something in less than three hours, she instructs, “use another mode of communication, such as a phone call, a visit or even a text. This allows people to work on other things without fearing the ‘ding.’”
By modeling the behavior you want other people to use (namely, not flooding their inboxes), you encourage them to do the same—especially if you’re a manager. “If a boss sends an important note two minutes before the meeting,” Egan explains, “then everyone in the company has learned they can’t shut their email down.”
Also, she reminds us, email is for communication of facts, not feelings. “If an email can be misinterpreted, it will be,” she cautions. If you aren’t sending facts, figures or documents, Egan recommends making use of that antiquated tool on your desk: the phone. “Even if you have to leave a voice mail, the voice inflections and other verbal communication aids make it easier for someone to recognize intent than with an email.” And, of course, beware the dreaded “reply all.” Every time you hit “reply all” when it’s not needed, you invite people to “reply all” to you.
4. Sort Your Messages
Email does have its uses, but probably not the ones you think. “Your email is a delivery tool, not a dysfunctional to-do list,” Egan says. “People keep messages in their inbox to remind them of upcoming tasks, which means they waste a lot of time surfing their inbox to find out what they need to work on next. What if you treated your U.S. Postal Service mail that way?” she asks. “It’s like pulling out your mail, recycling half of it, and then putting the bills and other correspondence back in the mailbox to go through the next day.”
A better strategy is to triage your email during your designated ‘checking periods’ (see tip number two), responding to the simple and urgent messages, filing away those that don’t need addressing, and flagging the ones that need some more thought. “Create folders within your inbox, sort the emails that need action, and then set a calendar reminder to remind you when to revisit any deadline-oriented messages,” Egan suggests.
“Your email is a delivery tool, not a dysfunctional to-do list.”
5. Resist Your Inbox on the Run
If you can’t give your email the appropriate attention, don’t bother checking it. “Check your email only when you have time to respond, not just react,” Egan advises. “Why would you check your email five minutes before you go to sleep? If someone sends a scathing note, you’ll stew about it all night, and there’s nothing you’ll be able to do about it.”
Plus, studies show that exposure to a bright screen before bed (like the one that displays your email, whether that’s a computer, phone or tablet) may make it harder to fall asleep and to get high-quality rest.
And trying to “quickly check email” when spending time with friends or family isn’t doing us any favors—LearnVest research has found that while 30% of workers take all of their vacation time, 13% of them spend it working. Does that sound relaxing to you? Instead of getting lured off the beach by a “quick check,” wait until you have the time to respond as needed … after all, no one does their best work in a bathing suit.
Email, when used properly, can be a powerful tool. But you have to be the one in charge.
Which side are you on?
The universe these days seems to be split into Apple lovers and Apple haters. The lovers anxiously awaited Apple’s annual model change, wondering what they were going to do to save us from that most dreaded of modern conditions: gadget deprivation. Everyone knew the iPhone 6 would come in two models, both with larger screen sizes, so they patiently endured Tim Cook’s late-night TV commercial spokesman imitation, waiting for the inevitable, “But wait, there’s more!”
They were not disappointed. I’m not talking about the ridiculously overpriced watch — logic says half the population have stopped using watches because their cell phones are good enough, but who said gadget freaks were anything approaching logical? If any company has made a living proving that, it’s Apple.
I’m talking about Apple’s new payment system, ApplePay. (Apparently, iPay, or iAnything has now gone the way of Steven Jobs, its creator. Now it’s AppleAnything.) Apple’s new iPhone and watch incorporate near-field communication (NFC). That in itself could not possibly be news — my ancient Blackberry, soon to be retired, had NFC before anybody knew what to do with it, so this is Apple catching up with the rest of the world, not leading the way.
But, like many things in life, it’s not what you have, but what you do with it, that matters. And this is why ApplePay may be the next iTunes — something everybody uses, pouring big bucks into the company with a bite missing in its logo.
What is NFC?
Don’t feel bad if you thought it stood for “Not For Cheap”; you wouldn’t be the only one. Near-field communications allows two NFC-equipped devices to exchange data without a physical connection, like with a cord.
You might ask, so what’s so new about that? Haven’t we had Bluetooth since the previous millennium? Yes, we have; but if you’ve ever paired two Bluetooth devices, you know the “Make device discoverable … search for the device … enter passcode” shuffle each and every time. NFC doesn’t require any of that, making it much more suitable for something like payment.
The other attribute that makes NFC so desirable is the fact that the devices have to be very close together, an inch or less, for communication to happen. Would you feel comfortable walking into a Target, knowing they have Bluetooth cameras capturing all your bank account information for their hacker friends? Didn’t think so.
The next NFC benefit is it uses far less power than Bluetooth. It’s nice to know you can do an entire day’s shopping with your cellphone before its battery needs a recharge.
The final benefit this technology brings to payment processing is security.
Security, a la ApplePay
What jumps out at you when you hear or read about ApplePay is the way they are putting this new technology to use: When you make a payment with your phone, none of your card information is given to the retailer. So, no matter how heavily Target gets hacked, if you pay with ApplePay, they won’t have any of your information to hack.
Here is what happens: The cashier rings up the total. Then, you simply hold up your phone to an NFC payment terminal. In a split second, the terminal tells your phone the amount. Your phone (or watch) takes that information and reads a secure chip (hardware, not software or data) with all your cards and their balances.
The chip approves the transaction and computes a unique transaction code, specific only for that transaction. Then your phone transmits only that unique, one-time code back to the terminal. No personal data, no drivers license, no address and, most importantly, no card or account information reaches the merchant.
That whole process takes less than a second.
Because the merchant never receives anything identifying you in any way, they can’t ever have any data about you which crooks can steal and use for some form of identity theft.
What, you might ask, if you forgot your phone on the counter (like I’m prone to do) and someone scooped it up and started buying up the whole store? See that thumb in the picture? The payment transaction only works if the thumb on the sensor matches your thumbprint.
Apple had a choice with their new technology. Had they gone the PayPal route, they could probably have become a very significant player in the $11 trillion payment-processing market. Instead, they chose to keep the user experience as simple as possible, with as little change as possible. ApplePay integrates seamlessly with your existing accounts and relationships. You don’t have to apply for any new accounts or change any of the accounts you already have.
The way they do it is you take a photograph of your card with the on-board camera. Apple then uses that image to verify your account with your bank. Once the card is confirmed, it gets added to something akin to a personal electronic wallet. Before you pay, the app will display all your cards and then (just like in real life) you pick the one you want to use, and voila!
Will It Work?
The idea of a “swipe” means of fast payment has been around for a while. You might recall Mobil’s Speedpass, launched in 1997, which allowed you to pay for your gas by simply swiping a little dongle attached to your key chain. That relied on radio frequency security, which was proven not to be so secure. Now Speedpass customers have to enter their zip code as an additional layer of security, defeating the goal of speed and convenience.
What sets Apple’s proposed system apart is its reliance on your thumbprint. On the face of it, it doesn’t look like crooks will easily be able to break that code.
It’s a sad commentary on the human race that no attempts at preventing dishonesty have proven to be foolproof. Technology relying on biological data like iris patterns or fingerprints appear promising. Of course, the downside is now there is even more of your personal information stored on some Big Brother’s computer. (Does anyone else find it a bit ironic that Apple put themselves on the map with the famous 1984 Super Bowl ad deriding Big Brother, and now they are Big Brother?)
My wife and I have gone to cash for most of our purchases. Unfortunately, there are still more than a few places where a card is necessary equipment; so as an alternative strategy, cash doesn’t cover all situations. And so it happened that my bank (Key Bank) called me last week to ask if I bought gas in Mexico. Whenever we travel internationally, I call them ahead of time to give them approximate dates and destinations. They know that, and they’re able to spot the fraud right away. Thankfully, it cost me nothing and I received a new card less than a week later.
Still, it would be nice to know there’s a new level of security making it harder for identity thieves to perpetrate their fraud. The competitive market being what it is, I suspect it won’t be long before every maker of smartphones and smartwatches implements some form of bio-security in a fast and easy-to-use package. Will it be perfect? Is anything? Even cash has its drawbacks, so to expect perfection is unrealistic. Billions of transactions are made every day. The proper question is: Will this be an improvement? It sounds like it will … and any improvement in security can only be welcome.
Will this make me toss my ancient Blackberry? (I know that marks me as a cheapskate dinosaur. So fire me. Haha!) Maybe I’ll wait to see if someone does something as good for a lot cheaper. I’ve never been disappointed doing that.
How about you? Will this make you get a smartphone (or smartwatch) e-wallet?
With college students back in classes for the fall semester, their parents can only hope that they are making the best use of their time and money. There is a lot at stake — the amount of student loans outstanding is approaching $1.3 trillion, having mushroomed by over 50 percent in less than three years.
We all know the standard line about education being an investment in the future. It certainly can be; but with the amount of student debt increasing so rapidly, there is good reason to suspect some of this is being done out of desperation rather than as a logical path to an opportunity.
For one thing, the job market has been so hard on young people that many are returning to school out of frustration with not being able to find a job. However, unless you are acquiring in-demand skills in the process, doing this simply delays the inevitable struggle to find work and racks up debt in the process.
Also, the marketing of education has clicked into high gear in recent years. Overall, this is good — opening students up to new and potentially more efficient ways of getting degrees and training. But unfortunately, some of it is designed to sell programs that may sound relevant but which have little value in the job market.
So before you or someone you love takes out a student loan, you need a reality check. See if these questions don’t help focus your decision:
- Are you getting the right degree for your chosen field? Education advertisements often focus on degrees related to popular fields. What you need to find out, though, is not what the ads say, but what degrees hiring managers are looking to fill in the profession. This relates both to the subject and the level of the degree. It is of little use to get an associate’s degree in a profession where a bachelor’s is the norm.
- Does your school have credibility in your target profession? First, you should make sure both your chosen school and the specific program have been properly accredited by a nationally recognized accrediting agency. A good place to start is with the Department of Education’s accreditation database. Beyond that, though, you need to get a sense of which schools have a good reputation with hiring managers in the profession and which are dismissed as turning out substandard graduates in that major. Looking at relevant want ads and even talking to some hiring managers before you enroll in a school is a good way to make better choices about your education.
- Are your grades likely to be competitive enough? It’s all very well to aspire to an elite profession, but if you have always been a C student and don’t have a good reason to believe that will suddenly turn around, you have to question whether your credentials will be competitive enough to get you the type of job you want.
- Do you have reason to believe you will enjoy the profession you’ve chosen? One of the saddest things is when someone goes through four or six years of college in a given field, only to enter the job market and find they don’t like the reality of the profession. Workplace reality is often very different from the classroom, so try to get a relevant internship before you go too far down a given educational path. This will help you get a taste of what the profession will be like from day to day, and will also help you make useful contacts for when you eventually enter the job market.
- Is there healthy job growth in that profession? If there is a small job market — or even worse, a shrinking one — for your chosen profession, you are going to find it hard to get work no matter what degree you get. The Bureau of Labor Statistics has an Occupational Outlook Handbook that is a good place to find out about the size and projected growth of the job market for various professions.
- Is an advanced degree really the answer? Going back to school is often a knee-jerk response of people who are having trouble getting promoted, but you need to take an honest look at whether it is your performance and not your resume that is holding you back.
- Does the income potential justify your level of borrowing? Just getting a job is not enough if you have taken on a staggering level of debt to do it. Before you borrow, try some advance budgeting. Look at salaries in your chosen profession, and compare them to the loan payment schedule you would be taking on to see if you could make a budget work under those circumstances.
Using a student loan to further your education can still be a wise decision, but only if you approach it purposefully like an investment and not impulsively like buying a lottery ticket.
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